Are PaxFlow and DayRunner the same kind of tool?
Close. Both work after the booking, on top of a booking system. DayRunner is built around NZ drivers, licences and work time rules, and plans the day for you to check.
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DayRunner vs PaxFlow for tour operations after the booking
PaxFlow and DayRunner both work after the booking. How they compare for NZ operators, what we could and couldn't confirm, and how to choose.
PaxFlow and DayRunner sit in the same spot: after the booking, before the trip. Both sit on top of your booking system rather than replacing it. DayRunner is built for NZ operators with drivers and vehicles. It puts a driver and vehicle on every run, checks licence class, P endorsement and NZ work time, and drafts the messages for you to approve. Which one suits you comes down to your booking system, where you operate and how much you want the plan built for you.
What PaxFlow does well
PaxFlow describes itself on paxflow.io as tech tools for tour operations, with Platform, Pricing and Partner pages.
Third-party comparisons describe a post-booking suite: departure planning, guest messaging, a guest portal and a field app for guides, with Bókun and Rezdy integrations. We couldn't confirm the detail on PaxFlow's own pages on 20 Oct 2026, so check their site before you decide. If you're on Bókun, a ready-made integration is a real plus.
Side by side
| DayRunner | PaxFlow | |
|---|---|---|
| Works after the booking, on top of a booking system | Yes | Yes |
| Booking system connections | Yes Rezdy, FareHarbor, Rental Car Manager, CSV | Bókun and Rezdy, per third-party comparisons |
| Departure planning | Yes driver and vehicle on every run | Per third-party comparisons |
| Guest messaging | Yes drafted for approval; sending rolling out with pilots | Per third-party comparisons |
| Guest portal or guide app | Partly run sheet drivers read on their phone | Per third-party comparisons |
| Checks NZ licence class and P endorsement | Yes | Not shown on their public pages |
| Counts NZ work time per driver | Yes | Not shown on their public pages |
| Driver off sick: impact and two best fixes | Yes in seconds | Not shown on their public pages |
| NZ-based support | Yes | Not shown on their public pages |
| Price | see pricing | From US$99 a month, per Capterra |
PaxFlow column from paxflow.io, read 20 Oct 2026, plus Capterra and third-party comparison pages read 18 to 19 Oct 2026. "Not shown on their public pages" means we couldn't find it, not that PaxFlow can't do it.
Using both together
You probably wouldn't run both. They cover much of the same ground after the booking, so most operators would pick one.
The exception is a trial. If you're weighing them up, run DayRunner beside your current routine on real bookings and compare the evening plan. Then talk to PaxFlow and do the same. We'd rather you choose on your own bookings than on a table.
When DayRunner isn't the right fit
- You're on Bókun and want bookings to flow in with no export step. DayRunner has no direct Bókun connection yet. See the roadmap.
- You need a guest-facing portal. DayRunner doesn't have one.
- You operate outside New Zealand. DayRunner's work time checks follow the NZ rules.
- You run one or two vehicles and the same person does every trip. A spreadsheet will do.
How DayRunner plans the day
DayRunner reads tomorrow from your booking system and plans the day: a driver and vehicle on every run, checked for licence class, P endorsement, seats, availability and NZ work time rules. It shows only the problems that need you. It drafts each guest's pickup message, supplier reconfirmations and driver briefs. Sending email, SMS and WhatsApp for you is rolling out with pilots. Nothing goes until you approve it.
Questions
Does DayRunner work with Bókun like PaxFlow is said to?
Not directly yet. Bókun bookings come into DayRunner by CSV or Excel. Direct connections today are Rezdy, FareHarbor and Rental Car Manager.
How much does PaxFlow cost?
PaxFlow links to a pricing page from paxflow.io. We couldn't confirm current prices there on 20 Oct 2026. Capterra lists it from US$99 a month. Check with PaxFlow for a current quote.
Can I trial DayRunner on my own bookings?
Yes. Book a demo and bring tomorrow's bookings. We set up the pilot with you.
Tomorrow, sorted by 5pm.
Show us tomorrow in your booking system. We'll show you the same day in DayRunner.